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What are my responsibilities

There are a number of responsiblities you will need to consider as a tenant.  Please see below some guidance information.


Once you have found a property you would like to proceed with, you will be required to make an offer so both parties have the opportunity to agree the terms of the let. This means providing a preferred move in date, confirming the rent amount and your current work and income status.


To reserve the property off the market you will need to pay a set up administration charge of £250+vat for a single tenant application or £150+vat per person for multiple tenant applications. The set up administration charge includes your reservation fee, referencing, tenancy agreement and administration cost. Should you fail to complete your application form within 48 hours, withdraw or not pass the referencing process for any reason then Howard Cundey reserves the right to retain the set up charge in full against our administration costs, expenses and loss of potential income incurred. If the landlord decides to withdraw or removes the property from the market, this charge will be refunded in full.


Description Fee / Charge VAT Total
First Month’s Rent In Advance As agreed
Security Deposit* 1.5 x monthly rent
Tenancy Set Up – Single ApplicantTenancy agreement, referencing & administration £250.00 £50.00 £300.00
Tenancy Set Up – Multi ApplicantsTenancy agreement, referencing & administration £150.00 per person £30.00 £180.00 per person
Guarantor Administration £100.00 £20.00 £120.00
Permitted Occupier Administration £75.00 per person £15.00 £90.00 per person
Addendum (e.g. for pets) £25.00 £5.00 £30.00
Check InLandlord to pay for inventory & check out £ TBCVaries on size of property £ TBC £ TBC
Possible Fees and Charges During Tenancy Fee / Charge VAT Total
Tenancy Extensions £50.00 £10.00 £60.00
Tenant Changes £175.00 per person £35.00 £210.00 per person
Early Release Administration £100.00 £20.00 £120.00
Early Release Reimbursement Pro-rata reimbursement of remaining landlord fees Please enquire for details if required
Aborted Visit £50.00 £10.00 £60.00

*For tenants with pets, the security deposit amount may vary according to the landlord’s requirements

VAT is calculated at the current rate 20% and is subject to alteration in line with any rate change


All tenants and guarantors will need to pass the following referencing process to qualify for the chosen property – a) Provide photographic ID (passport / driving licence) and proof of address (bank / utility bill) b) address to be confirmed for last 3 years c) positive landlord references or proof of ownership where applicable d) minimum of 6 months continuous full time current employment e) earnings a minimum 2.5 times share of rent (Deduct £50pcm from affordability for each dependant) f) a good credit history – no CCJ’s, bankruptcy, IVA’S etc g) satisfactory character reference. In cases where a guarantor is required, they will also be required to pass above criteria with either salary or savings at least 2.5 times annual rent amount. Permitted Occupants (all persons over 18 moving in, not named tenants) also need to be referenced, results not dependant on affordability or employment status.


RENT PAYMENTS: Once you have moved in you will be required to set up a monthly standing order for future rent payments two days before the rent due date.

UTILITIES: It is the responsibility of the tenant to pass on meter readings to the appropriate utility companies and ensure accounts have been transferred into their names. We can provide you with details for The Tenant Shop – an online system set up to help you transfer you utilities with ease. You will need to seek permission before changing the current provider.

REPAIRS: Unfortunately, sometimes things go wrong, even in brand new homes. Whether your property is managed by Howard Cundey or by the landlord direct, we’ll ensure you have the right contact details at the start of your tenancy, should something happen.


NOTICES: Notice to end the tenancy can be given by either the tenant or the landlord. However strict rules apply to protect tenants from having to leave without adequate notice, similarly tenants must also provide certain notice. The amount of notice required is usually between one and two months, however neither the tenant nor the landlord can end the agreement during the fixed term of the tenancy unless both parties agree. Notice periods must be in accordance with the Housing Act. When you sign your agreement through Howard Cundey, we’ll talk through this with you in accordance to your tenancy agreement.